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How Much Does a Multi Function Printer Cost?

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Anytime you ask the question “How much does x technology cost?” you’ll get the same answer: it depends. And when it comes to multi-function printers (MFPs), the answer is no different — depending on what functionalities your MFP requires to satisfy your business’ needs, your costs can vary from anywhere between $5,000 to $30,000.

Here’s a breakdown of cost ranges:

Simple MFPs: $5,000 - $10,000

Mid-range MFPs: $15,000 - $20,000

Complex MFPs: $25,000 - $30,000

Keep in mind that these ranges are based on the cost to own — if you’re planning on leasing your MFP, these ranges will be broken down over the duration of your lease agreement.


There are a lot of different options available to you in regards to MFP functionalities — they are called multi-function printers after all. Here are some common functionalities that add to the cost of your MFP, complete with an estimate of associated cost:

Staple Finisher: $2,500

Booklet Finisher: $5,000 - $10,000

Fax Card: $1,000

Number of Cassette Drawers: > $2,000

Fiery Controller: $3,000 - $5,000

Document Workflows/Software Solutions: Variable depending on solution

Document Feeders: Some may be included, others are an option

Output Speed: Variable depending on solution

Network Support: $300 per device

Color Device VS BW MFP: Color will be more expensive

As you can see, each functionality will add on a significant amount of cost to your MFP. Keep in mind that your MFP will not just include a single type of functionality listed above — MFPs, after all, are designed to provide multiple solutions in one package.

It’s also important to note that each service contract will come with a negotiated allowance. Let’s say you have an allowance of 8,000 pages per quarter for BW — up until the 8,000th black and white page, your rate could be a small fraction of a dollar per page — after that, from the 8,001st page and above, you’ll pay an increased rate.


Simply put, that cost per page goes to paying for your MFPs’ service, parts, and toner. This ensures you never have to waste time resupplying your toner, worrying about service costs, or paying for parts out of your pocket. By including this cost per page in your contract, there’s a lot less to worry about on your part, and you’re ensured efficient service and maintenance.


There’s a MFP for every business’ needs - whether big or small, intricate or simple. Keep in mind that these numbers are all estimates, and can vary depending on what brand you choose to go with — be it Canon, Konica Minolta, Kyocera, or any of the other MFP brands out on the market today.

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